Concrete Invoice Template
Download a concrete invoice template to bill for labor, concrete, formwork, reinforcement, equipment, testing, disposal, change orders, retainage, and completed work.
Create Clear Invoices for Concrete Work
A concrete invoice gives contractors a structured way to bill for completed labor, concrete materials, formwork, reinforcing steel, equipment, pumping, finishing, testing, disposal, approved changes, retainage, and other project charges. It helps customers and general contractors understand what work was performed and how the current payment amount was calculated.
This Concrete Invoice Template is designed for concrete subcontractors, foundation contractors, flatwork contractors, structural concrete contractors, civil contractors, project managers, service departments, accounting teams, and business owners billing residential, commercial, industrial, and site-concrete work.
What Is a Concrete Invoice?
A concrete invoice is a billing document issued for completed concrete work, a defined billing period, an approved project phase, a service call, or authorized extra work. It may be based on a lump-sum contract, schedule of values, unit prices, measured quantities, time and materials, or a final contract balance.
A complete invoice should identify the project, contract, billing period, concrete elements completed, quantities, units, rates, prior billing, current billing, approved changes, retainage, taxes, credits, and balance due. Supporting references may include delivery tickets, batch records, time sheets, pump tickets, testing reports, photos, daily logs, and signed work authorizations.
When to Use This Template
- Billing for foundations, footings, walls, slabs, columns, and grade beams
- Submitting progress invoices for structural concrete work
- Billing site concrete, sidewalks, curbs, gutters, and paving
- Charging for concrete repairs, demolition, or replacement work
- Billing unit-priced concrete quantities
- Submitting time-and-material charges
- Billing approved deck repair, excavation, or concealed-condition work
- Charging for pumps, cranes, testing, winter conditions, or overtime
- Requesting retainage release
- Issuing a final invoice after closeout
Who Should Use This Template?
This template is suitable for concrete subcontractors, foundation contractors, flatwork contractors, structural concrete contractors, civil contractors, general contractors, project managers, superintendents, office administrators, accounting teams, and construction business owners.
It can be adapted for residential foundations, commercial slabs, industrial foundations, tilt-up panels, formed walls, elevated decks, equipment pads, sidewalks, curb and gutter, concrete paving, demolition, patching, and repair work.
What a Concrete Invoice Should Include
| Invoice Section | Purpose |
|---|---|
| Contractor and Customer Details | Identifies the concrete contractor, customer, general contractor, project, billing contact, and remittance information. |
| Invoice Information | Records the invoice number, billing period, invoice date, due date, payment terms, purchase order, and contract number. |
| Concrete Work Items | Lists foundations, slabs, walls, curbs, paving, repairs, or other concrete elements billed. |
| Quantity and Rate Details | Shows cubic yards, square feet, linear feet, pounds, tons, hours, equipment days, and unit rates. |
| Labor and Materials | Separates labor, concrete, reinforcement, formwork, finishing materials, curing products, and consumables. |
| Equipment and Services | Tracks pump time, crane use, excavation equipment, saw cutting, testing, trucking, hauling, disposal, and rentals. |
| Contract Billing | Summarizes original contract value, approved changes, prior billing, current billing, retainage, and remaining balance. |
| Adjustments | Records taxes, deposits, discounts, credits, backcharges, allowances, and retainage release. |
| Supporting Documentation | Links delivery tickets, batch records, time sheets, pump tickets, test reports, daily logs, photos, and approvals. |
How to Use the Template
- Enter the concrete contractor, customer, project, billing contact, and remittance information.
- Assign a unique invoice number and confirm the billing period, invoice date, due date, and payment terms.
- List each completed concrete activity or contract item separately.
- Enter measured quantities, units, rates, and extended amounts.
- Separate labor, concrete materials, formwork, reinforcement, equipment, testing, disposal, and subcontractor charges where required.
- Reference the contract, estimate, schedule-of-values item, purchase order, work order, or change order supporting each charge.
- Record prior billing, deposits, retainage, credits, payments, and approved adjustments.
- Attach required delivery tickets, time records, pump tickets, batch records, test reports, or signed approvals.
- Review quantities and calculations before submitting the invoice.
- Track payment status, disputes, retainage, and remaining balance until the invoice is closed.
A concrete subcontractor submits a monthly progress invoice for a warehouse project. The invoice bills completed strip footings, foundation walls, slab-on-grade placement, reinforcing steel, pump time, saw cutting, and curing. It also includes an approved change order for additional equipment pads, deducts prior billing, applies contract retainage, and references concrete delivery tickets and testing reports for the billed placements.
Best Practices for Concrete Invoices
- Use descriptions that match the contract scope and cost codes.
- Show measurable quantities and units for unit-priced work.
- Reference approved change orders separately.
- Reconcile billed concrete quantities with delivery tickets.
- Separate prior billing from current billing.
- Apply retainage consistently with the contract.
- Attach required backup before submission.
- Track credits for returned material, overbilling, or pricing corrections.
- Preserve revised and voided invoice history.
- Confirm the customer’s billing deadline and submission method.
Common Concrete Invoice Mistakes
- Billing quantities that do not match delivery or field records
- Using vague descriptions without units or locations
- Omitting purchase-order or contract references
- Billing unapproved extra work as contract work
- Applying the wrong retainage percentage
- Failing to deduct prior payments or deposits
- Leaving testing, pump, trucking, or disposal backup incomplete
- Using inconsistent tax treatment
- Failing to identify credits or backcharges
- Closing the invoice before all payments and retainage are reconciled
Frequently Asked Questions
What should be included on a concrete invoice?
Include contractor and customer details, project information, invoice dates, payment terms, work descriptions, quantities, units, rates, taxes, retainage, prior payments, current charges, and balance due.
Can the invoice track cubic yards?
Yes. It can track cubic yards of concrete along with square feet, linear feet, pounds, tons, hours, days, and lump-sum items.
Should labor and material be separated?
Separate them when required by the contract, customer, tax rules, internal accounting, or supporting documentation requirements.
How should pump charges be billed?
Show mobilization, minimum hours, operating hours, standby, priming, hose, washout, and other approved charges separately when the billing method requires that detail.
How should change orders appear?
List approved change orders separately with the change number, description, approved value, prior billing, current billing, retainage, and remaining balance.
Can the template track retainage?
Yes. It should calculate current retainage, retainage held to date, retainage released, and net payment due.
What backup may be required?
Common supporting records include concrete delivery tickets, batch reports, time sheets, pump tickets, testing reports, daily logs, photos, signed work orders, and approved change orders.
When should a final concrete invoice be issued?
Issue it after the billable work, punch-list items, testing, closeout documents, approved changes, and contract billing requirements are complete.
Keep Concrete Billing Accurate and Traceable
A structured concrete invoice helps contractors bill measured work clearly, document approved changes, track retainage, and maintain reliable project and payment records.
SimplySub can help concrete subcontractors organize estimates, invoices, change orders, purchase orders, job costs, documents, daily logs, and related project information within one workflow.